It’s well known that having an unorganized workspace can hurt your productivity at work. But did you know that this concept can also be applied to your digital workspace? Digital clutter slows down your computer, leaves you with little space to store your data, and makes it harder to find the files that you are looking for. Below are 5 digital decluttering tips to streamline your virtual workspace.
Delete your digital documents
Go through all of your documents and delete the ones that you no longer need. Try to resist the “save it just in case” mindset; if you’re unsure of whether to delete something, store it in an external hard drive and away from your workspace. This applies to the software installed on your devices as well, such as various apps and programs. These installed programs can take up quite a bit of space on your hard drive, thus slowing down your device’s performance. Make an estimation of what you will keep using, and delete whatever is unnecessary.
Clean Up Your Email
An inbox that is full of irrelevant messages is something that many of us have. Subscription notices, advertisements, and other spam pile up in our inboxes and take up space, making it difficult to navigate and select the messages that we need. Get rid of the useless e-mails, and remember to unsubscribe from all of those newsletters and brand advertisements that you never read.
Deactivate Rarely Used Accounts
Go through your old social networks, paying subscriptions, blog accounts, and anything else that you may have but don’t use. Deactivating inactive accounts will cut down on e-mails sent, time wasted, and passwords to keep track of.
Clear Our Your Downloads
It’s a good idea to organize your Downloads folder – more than likely, the files in there are taking up a lot of storage on your device. If you don’t know where to begin, sort the files by date, remove the downloads that you no longer need, and then categorize the rest.
Lastly, delete the temporary files on your device by running your computer through a Disk Cleanup. For Windows, The Disk Cleanup tool will perform a search on the hard disk for files that can be deleted without affecting its functionality or your personal files. This can help speed up and improve the performance of your computer’s hard drive. It can be a good idea to perform this function once a month, especially if you struggle with having enough storage space on your device.
Digital clutter can be a huge productivity-killer, and if unchecked, will continue to distract you at work. Try some of these tips to organize your devices, allowing yourself to become more efficient at work. Remember: there’s a place for everything and everything in its place!